ecat auditing tool app

Beaumont Hospital Case Study

We reduced auditing time by 20% and reduced data processing time to a big fat zero.

The Challenge

A Sea of Unmanageable Information

Beaumont Hospital Dublin, opened in 1987, employs some 3,000 staff and has 820 beds. Auditing was conducted using a paper-based solution, and users found it cumbersome, confusing and time consuming. All were recorded on paper and then later keyed into their computer system. Information was available, but it took too long to collect and far too long to analyse. Administrators were manually reorganising information to get the required reports to management.

The Solution

A Smooth, Straightforward Switch

Once we understood the what, how, and who of Beaumont’s auditing, we configured their ECAT platform to fit their needs and prepared an implementation plan. We helped get both auditors and admin users ready for the switch, and everything was pre-tested. On the appointed day, the switch was very smooth and straightforward. As soon as auditors began recording, managers were amazed to see reports pop up on their screens.

The Results

Faster Auditing, More Information and Instant Reports

The team at Beaumont have experienced a wide variety of significant benefits from their ECAT implementation, including:

  • Complete elimination of repetitive data entry
  • Data instantly collated and distributed
  • All required reports are generated instantly, no intervention is required
  • Validation of auditors’ movement is now undeniable with GPS location tracking
  • Validation of issues is also undeniable and is backed up with photographic evidence of failure reasons
  • Significant reduction in the frequency of non-conformance
  • Actual auditing time reduced by 20%
  • Significant time saving for management