Top 5 reasons to move your inspections, reviews, checklists and audits from paper to paperless
Inspections, reviews, checklists and audits are an integral part of businesses across the globe. The systematic approach to monitoring process should provide a clear reflection of the status and operations of the organisation anytime, anywhere! And, this is where the paper-based audit has its limitations.
Most managers find themselves drowning in papers and spreadsheets as they try to collate the information from their teams. Then these sheets need to be retained and filed in case of a compliance request. The whole process is reactive, with little room for proactivity.
Does this sound familiar? Are you looking for an easier, faster, smarter way to conduct, compile and review your inspections? It is probably no surprise to hear that technology can help you do this! But let’s look at the top 5 reasons why you should move from paper to paperless…
Achieve Greater Standardization
Let a software solution accelerate your process. Create inspections, reviews, checklists or audits with ease, enable responses to be uploaded at once and manage all inspection, review, checks or audit needs from one platform.
The right cloud-based audit software and mobile app will empower your review and audit teams with numerous checking and reporting capabilities. It will drive continuous process improvement opportunities for business.
Painlessly Comply with a Host of Regulations
Businesses must abide by the rules and regulations, and non-compliance can result in financial losses. It is crucial to have complete confidence in your inspections, audits, and reports processes. Cloud-based review and audit software solutions are now a reliable and realistic option. Reviewers and auditors with hand-written reports are glad to see the back of regulators. In contrast, auditors with a software-based process can effectively and confidently demonstrate their adherence to the regulations.
Enrich Quality and Efficiency
Paper-driven audits tend to attract more mistakes. Moreover, it becomes hard to prepare, arrange and present the reports and observations. With an audit software, non-conformances are highlighted and addressed in real-time, which helps managers take the necessary action. In general, organisations with review and audit software conduct their inspections and checks while maintaining quality and efficiency.
Reduce Audit and Reporting Time
Time is money, and software-based review saves both. Incredible, isn’t it! Cloud-based inspection, reviews, checks and audit tools offer features like offline synchronisation, one-time easy setup, no IT team dependency, and 24*7 access from any device. All this helps to reduce review and auditing time drastically.
On the other hand, preparing the manual reports is a chore that every manager abhors. Once an audit is on the cloud, the rest is instant. Instant report updates, instant distribution of the relevant information to the right people, Tasks assigned and informed, analytics and trends updated and so much more all done instantly. No more rekeying information into spreadsheets, re-saving, editing and pasting photos. On average over an entire cycle of an audit, from data capture to data update, the right software will save you up to 60% on-time alone.
Ease of Use
When it comes to moving from paper to technology, organisations are often debating whether they should make such a big move or not? The main reason is peoples resistance to change. Of course, change is a little difficult at first, can often be a little messy in the middle, but is usually awesome at the end! Implementing a software based system is no different. There might be a few initial bumps during roll, users may take a few days to completly grasp the solution, but once the team is up and running they will enjoy immediate and long term benefits and they won’t want to look back.
How Can I Make the Move?
Come and chat to the ECAT team today.
ECAT’s software solution has transformed the audit process for various SMBs and industry giants across many industries, businesses and processes. ECAT is sure to address the auditing needs of your business.
How can we say this? Because our clients tell us how ECAT eliminates inconsistency and operational failure and achieves better regulatory compliance.
Get in touch with us to schedule a tailored demo. Our team will take you through the details and showcase how ECAT can help you.